User status and employment status
In the personnel cloud, the terms "active" and "inactive" are used in two
areas to indicate a state:I
In the following, the difference in the use of "active" and "inactive" in
both areas is explained.
User status
What does the status "active" or the display "active user" mean?
-
The status "active" means that the employee has the scope of access of a
normal user to Personalwolke.
Where is the "active user" status recognisable?
-
Administration/Persons: in the table column "active user". A distinction
can be made here between "yes" and "no" or the display of all employees
("---").
- HR-Expert: Tab "System" in der master data view of the person
When is a user inactive?
If an employment relationship is terminated, the user status is automatically
set to inactive by the system after the last working day.
Can the user status be changed arbitrarily?
Yes, by unchecking "Active user" in the person mask/system in HR-Expert (for
more information, click here).
When should the employee's user status be changed in this way?
If there is a risk of misuse of the system by the employee. This prevents
access to Personalwolke.
An employee's primary employment relationship is paused, for example, due to
maternity leave. How does this affect the user status?
An employee on maternity leave, care leave, sabbatical or similar is also
managed as an active user. This is because even during maternity leave it may be
necessary for them to access or change their data.
And what is the effect of leaving the company?
On the day the employment relationship ends, the user is automatically set to
inactive. Only in the case of imminent danger (dismissal) does it make sense to
actively deactivate access prematurely.
Employment status
What are the employment statuses?
-
active: there is currently a valid employment relationship,
-
inactive: the employment relationship is upright (no
completed termination), but is currently not being actively exercised, e.g. due
to parental leave.
-
resigned: the employment relationship has been terminated
Where can the status of the employment relationship be identified?
- HR Expert/Personal Mask/Employment/Employment statuses: the table of the
chronological sequence of employment statuses shows which employment status
was/is active or inactive since when. (You can find more on the topic of
employment statuses here [Link to the English version of
"Beschäftigungszustände" will be added soon].)
- HR-Expert/Reports/Employees: Here a display filtered by employment status is
possible
- HR-Expert/Reports/State of employees/Reason and state list or Employment
state statistic: here reports can be created according to the different status
states. (You can find more on the topic of reports here).
