Attendance list
General
The attendance list shows the selected groups, the names of
the persons assigned to the group, the status (green tick for attendance, red
cross for absence, absence reason), information about the last booking, in the
case of absences also the duration of the absence (e.g. business trip, holiday,
...). Via the search mask, the user can query the attendance/absence of
employees based on various criteria.
The search mask
The user can use this input mask to query the attendance/absence
of employees according to various criteria.
Grouping
This parameter allows you to choose between: No grouping, 1st level, 2nd
level, 3rd level.
-
No grouping: all users are displayed in alphabetical order.
-
1st level: all selected groups and users are grouped below
the 1st node and then displayed.
- Example:
- Selection of group PB --> Employees are displayed under PB, since PB is
the highest node in the organizational chart.
-
2nd level: analogous to the 1st level all users below the
2nd node are displayed here.
-
3rd level: analogous to the 1st and 2nd level
Refresh interval (minutes)
This can be used to specify after how many minutes the attendance list is to
be updated automatically.
By entering 0 or a negative number, the automatic update is
deactivated.
View
This parameter can be used to select between standard and compact view.
Standard
Compact
Filter
You can use this parameter to search according to the following criteria:
only present, only absent, only missing reason, no restriction.
-
only current present persons > only present colleagues
are displayed in the attendance list
-
only absent persons > only absent
colleagues are displayed
-
only persons with absence reasons > only colleagues who
have posted an error reason (e.g. off-site work, sick leave, vacation, etc.) are
displayed here.
-
no constraints> all colleagues are displayed for whom
you have access authorization.
Output format
If this parameter is set to print version, you get a
print-friendly output of the list.
Selection tree
This parameter offers the following selection options: Groups with access
authorization, All groups.
-
Only authorised groups: Displays all groups that the user
has access to.
-
All groups: displays all groups of the company, even if the
user is not authorized to view them all.
Search
If a search term is entered, the system searches in all groups for which
access authorization exists. It is possible to search for a complete name
(surname, first name) or for a part of the name. The result then contains all
possible surnames as well as first names and is highlighted in color.
Consider selection in search
In principle, all groups for which access authorization exists are searched
when an entry is made in the Search field.
If this option is checked, only the groups selected under Selection
will be searched.
Show result if possible
If this option is activated, the selected search settings are saved and the
result is displayed immediately when the attendance list is called up again.
Selection
With this parameter, the user has the choice between organigrams and
favorites, which can be created by the user himself.
-
Organigram
- All folders marked with a plus (+) symbol can be expanded further to show
the subunits.
- By clicking on a unit, it will be checked. By
double-clicking, all subunits are automatically checked.
- by clicking on the green arrow > Show subgroups to depth
(depth 1-3) > all existing subgroups are displayed
- using the blue arrow > Minimize tree > this view is
minimized again, only the parent groups seem to be on
-
Show details > By clicking on the
symbol
, the selected groups are clearly displayed in
a list to the right of the symbol. Click again to hide the detailed information.
- Clicking the query button starts the search.
-
Favorites
Using this parameter, each user can create their own favorites list,
which can contain both persons and groups that are frequently queried. The
Favorites list can be customized at any time.
- To add a person to the favorites list > click the blue
arrow > select a person > click the "Add" button
- The order of the persons on the favourites list can be changed at any time
using the arrow keys.
- If you want to remove a person from the favorites list, click on the red
delete icon to the right of the name.
- The same applies to groups.
The result
The attendance list shows the selected group, the names of
the persons assigned to the group, the status (green tick for attendance, red
cross for absence, reason for absence), information about the last booking, for
absences also a reason for absence (leave, sick leave, etc.) and the duration of
the absence (e.g. off-site work, leave, ...).
(In this screenshot, the value "No grouping" was selected for the
grouping, which displays an alphabetical list of employees.)
(In this screenshot the value "Level 3" was selected for the grouping,
whereby the employees are also displayed in their respective groups in addition
to the alphabetical sorting - up to level 3.)
-
Name
The names of the persons belonging to the selected groups appear here.
-
Status
- Red Cross Symbol - Absent without false reason
- Green Check Mark Symbol - Present
- Calender (with X) Symbol - Absent with a reason for absence (for example:
leave, off-site work, sick leave, ...)
-
Information
This is the message that the employee can enter when booking
(optional) (for example, when an off-site work is posted): off-site
work company XYZ - reachable on mobile phone).
-
Last booking
Shows when the last booking was made.
-
Absence reason
Example: Vacation, sick leave, off-site work
-
from - to
Absence period for leave, sick leave, off-site work,... - A special
feature is the specification "b.a.w.", which only appears in
connection with the error reason "Sick".
"b.a.w." stands for "until further notice" and
is entered if it is not clear when the employee will be able to work again. This
error reason is automatically posted by the system every day until the employee
posts again for the first time.
The summary contains information about the number of
employees displayed.
