Correction-Client

The booking and absence corrections are used to record time bookings or absences in hours, as well as to correct existing bookings.
The recording can be done in a monthly view or a daily view.

The following topics are also explained

Correcting an employee's balance

Important: The correction client is only available to users who have been assigned the role "Personnel"!

Contents of this chapter:

Selecting the employee and the period
Definition of the fields in the monthly view
Editable data
After the data has been corrected / entered

You can find information on the daily view in the next chapter.

Selecting the employee and the period

The desired employee can be selected by typing the name in the "Person" field (autocomplete):

Entering the name displays a list of employees with matching first/last names, from which the desired employee can be conveniently selected. As soon as the name entered is unique, their name including their group is entered in the field automatically, without any interaction with the mouse.

Alternatively, the desired employee can be selected by clicking the 3 horizontal dots:

Clicking the blue arrow keys lets you page through the available persons, years and months.

The monthly view displays the current month. If you want to edit a particular day, you can do so either via the edit icon in the "Action" column or by clicking the date in the date column - however, clicking the date switches to the daily view!

Definition of the fields in the monthly view

1 - to switch between monthly and daily view

2 - name of the employee whose journal is currently displayed, or the option to switch to another employee

3 - year of the current view

4 - month of the current view

5 - employee number of the employee whose journal is currently displayed

6 - refresh the view

7 - Edit person: switch to the master record of the currently displayed employee

8 - Recalculate: if, for example, a different daily schedule is assigned retroactively, a recalculation of the times may be necessary. This is triggered via this button

9 - Import bookings: allows time data from an external directory to be loaded by uploading a file

10 - Date column: clicking the date switches to the daily view

11 - WT - weekday

12 - K - comments on corrections made; the number next to the speech bubble shows the number of correction comments (see 29)

13 - error at start booking

14 - start of working time booking

15 - end of working time booking

16 - error at end booking

17 - absence reason

18 - HT = half day

19 - Action (Edit , Delete , Add )

20 - is a break deduction applied?

21 - is there permission for a time booking outside the frame?

22 - capping at the daily maximum working time (formerly 10 hours)

23 - capping at the weekly maximum working time (formerly 50 hours)

24 - target working time for this day according to the daily schedule valid for the employee

25 - working time actually performed on this day, or the time credited based on the respective absence reason

26 - accumulated total of the working time actually performed in the month in question since the beginning of the month

27 - flextime credit or deficit

28 - remaining vacation allowance on the respective day

29 - comments on time changes on the respective day

30 - The question mark appears when the recorded times require action or explanation

Editable data

Important: The data of the previous month can only be edited until the 15th of the current month!

The following data can be edited.

enter or correct booked times
select the absence reason from the dropdown list:

(0) A = Present
(1) U = Paid vacation
(4) KR = Sick with continued pay
(6) SE = Seminar
(7) ZA = Time off in lieu
(8) DR = Business trip
(9) DG = Errand
(11) AZ = Doctor
(14) AM = Government office visit
(20) TA = Telework

HT - set the marker if the absence reason applies to only half a day
Pa - break deduction - permission for break deduction (automatic)
Ra - frame permission - permission for booking outside the frame
10 - stands for the capping at the respective daily maximum working time *) and can be activated
50 - stands for the capping at the respective weekly maximum working time *) and can be activated

* Previously, under Austrian labor law, 10 hours of daily maximum working time and 50 hours of weekly maximum working time were the limit. Since September 2018, limits of 12 and 60 hours apply.
In Personalwolke, the cappings have been adapted so that they apply to the maximum working time you recorded in the respective daily schedule, see Daily schedule/Step 4: "Credit" tab /4.3. Credit/4.3.5. Maximum working time

After the data has been corrected / entered

Clicking Save applies the entries; clicking Cancel discards the changes. Clicking the delete icon deletes an existing time entry.
Clicking the edit icon lets you edit an entry, and adds another entry for the day.

Contents of this chapter:

Selecting the employee and the period
Definition of the fields in the daily view
Changing daily schedules
Editing permissions
Editing accounts

You can find information on the monthly view in the previous chapter.

Selecting the employee and the period

The desired employee can be selected by typing the name in the "Person" field (autocomplete):

Alternatively, the desired employee can be selected by clicking the 3 horizontal dots:

Clicking the blue arrow keys lets you page through the available persons, years and months.

Clicking a day in the monthly view takes you to the daily view.

Definition of the fields in the daily view

1 - to switch between monthly and daily view

2 - name of the employee whose journal is currently displayed, or the option to switch to another employee

3 - date of the current view, with the option to switch to another date

4 - employee number of the employee whose journal is currently displayed

5 - option to delete all data for this day

6 - Edit person: switch to the master record of the currently displayed employee

7 - Recalculate: if, for example, a different daily schedule is assigned retroactively, a recalculation of the times may be necessary. This is triggered via this button

8 - start time of work for this day

9 - end of working time on this day.

10 - Absence reason: entry of absence reasons. If there is no absence reason, this day or the working time is shown as (0) = Present at the workplace

11 - HT - half-day absences

12 - possible action (Edit , Delete , Add ) for the working times or the absence reasons for this day

13 - shows the work schedule valid for this day, which can be edited via the icon

14 - permissions that can apply to this employee on this day.

15 - Clicking deducts a break from the employee as defined in the daily schedule

16 - Clicking also counts working time outside the frame working time on this day

17 - Daily maximum working time capping: clicking limits the creditable daily working time to the daily maximum working time according to the works agreement (formerly limited to 10 hours)

18 - Weekly maximum working time capping: clicking limits the creditable weekly working time to the maximum working time according to the works agreement (formerly limited to 50 hours)

	19 - Daily target: results from the daily schedule valid for the employee on this day
	20 - Daily actual: the daily working time actually accumulated based on the start and end times
	21 - Weekly total: the sum of all working times of the week up to the day viewed in the daily view
	22 - Monthly total: the sum of all working times of the month up to the day viewed in the daily view
	23 - Balance = flextime balance: the sum of all flextime/credit hours the employee has earned up to the day viewed in the daily view. A deficit shows that the employee has worked less than the weekly/daily schedule would require
	24 - Total remaining vacation including previous years, depending on the works agreement
	25 - Remaining vacation for the current year: the part of the total remaining vacation that arose in the current year
	26 - Number of hours of the flextime balance that are credited at a 1:1 ratio based on the time in which they were accumulated, see account corrections (absolute and relative)
	27 - Credit at a 1:1 ratio, e.g., hours worked after 7 p.m. if the frame working time ends at 7 p.m., depending on the works agreement
	28 - Credit at a ratio of 1:1.7
	29 - Credit at a ratio of 1:2, e.g., for working time performed on Sundays, depending on the works agreement
	30 - Overtime to be paid out at a ratio of 1:1.25
	31 - Credit of 50 % taxable overtime
	32 - Credit of 50 % tax-free overtime
	33 - Credit of 65 % overtime
	34 - Credit of 70 % taxable overtime
	35 - Credit of 70 % tax-free overtime
	36 - Credit of 100 % taxable overtime
	37 - Credit of 100 % tax-free overtime

In the daily view, as in the monthly view, you can also make changes to the daily entries by clicking the edit icon . Clicking the delete icon deletes an existing time entry, and clicking the new icon lets you make another entry for the day.

Changing daily schedules

In the daily view, in addition to time entries and corrections, daily schedules can also be swapped. To do this, click the edit icon next to the daily schedule: (13)

In edit mode you can now select a different daily schedule.

The available daily schedules vary depending on the client. After selecting the desired daily schedule, clicking the Save icon applies the new daily schedule for the selected day. Clicking the Cancel icon cancels the change, and the original daily schedule appears again.

You can find more information on this topic under Daily schedules in the manual.

Editing permissions

The following permissions can be set in this view:

Break deduction (15) - If the check mark is set, no automatic break is deducted from the employee on the day viewed
Example: An employee works from 08:00 to 16:00 without booking a lunch break. If the check mark for break deduction is NOT set, 30 minutes of lunch break are deducted automatically (because their working time is more than 6 hours), and 7 hours 30 minutes are credited to their balance. If you set the check mark, the 30 minutes are not deducted and 8 hours go into the balance.

Frame permission (16) - Grant permission for work outside the frame, i.e., work performed outside the defined frame time also counts toward the balance
Example: Frame time from 8 a.m. to 8 p.m. The employee arrives at 07:30. If the check mark is not set, the 30 minutes before 8 a.m. do not count as working time (i.e., not toward the balance) - if the check mark is set, however, the 30 minutes do count as working time (toward the balance).

10h capping (daily maximum working time capping) (17) - Activate capping according to the agreed maximum working time (maximum 12 hours/day, formerly 10 hours) for the day viewed
Example: Employee A works from 8 a.m. to 7:30 p.m. A half hour lunch break is deducted automatically, i.e., the pure working time is 11 hours. If the maximum working time (10h) capping is activated and the agreed daily maximum working time is 10 hours, the day viewed counts toward the balance with only 10 hours - everything beyond that is capped = not credited

50h capping (weekly maximum working time capping) (18) - Activate capping according to the agreed maximum working time (maximum 60 hours/week, formerly 50 hours) for the week to which the day viewed belongs
Example: the 50h capping behaves like the 10h capping, except that the entire working week, not just a single day, is used for the valuation.

Note: a capping means that the start time and the time at which work ends remain visible unchanged in the journal, but the daily working time ends at the maximum working time and no longer corresponds to the difference between start time and clock-out time.

Editing accounts

The following accounts can be corrected in this view:

Remaining vacation (25)
Example: Employee A should be entitled to 5 more days of remaining vacation from the day viewed. By clicking the edit icon , entering +5 and clicking Save, the changes are applied and take effect from the key date viewed

Flextime balance 1:1 (26) - this account is used to correct the normal working time flextime balance
Example: In the example above, Mr. Gschaftig has a balance of -41:42 hours. If we now want to reduce his balance to -20:00 hours, we would activate the account Flextime balance 1:1 by clicking the edit icon . Then we enter +21:42 and click the Save icon. This corrects the balance to -20:00 hours accordingly. The same procedure applies if we want to correct the balance downward - in this case, simply use a - (minus) instead of the + (plus) before the number!

Overtime (OT xx%) - 25 %, 50 %, 65 %, 70 % and 100 %, tax-free or taxable
Example: Mr. Rauhbein would like to have 10 of his 25% overtime hours paid out. So you have to reduce the 25% overtime account by 10 hours: Edit / -10 / Save. The same principle applies to the other overtime options

You can find detailed information under "Correcting an employee's balance account"

Important: The changed values for balance and remaining vacation apply from the day for which the entry was made in the correction client.
That is, if five vacation days were credited to an employee's balance in the daily view of 3/1/2023, so that she now has 30 days, this credit is valid from 3/1/2023. A query of 2/28/2023 still shows the 25 vacation days she had before.

Change daytime programs

In addition to time entries and corrections, day programs can also be exchanged in the daily view. To do this, click on the edit icon next to the day program:

KorrekturClient_011

The available daily programs are different depending on the client. After selecting the desired day program, click on the Save icon to accept the new day program for the selected day. With a click on the cancel symbol the change is canceled, the original day program appears again.

Account corrections (absolute + relative)

As mentioned above, account corrections can also be made (in the day view).

Important: Account corrections can only be made in the daily view. They always apply as of the key date (the key date always corresponds to the day currently selected)!

The change can be both absolute (e.g: Input of 5 as remaining vacation - sets the remaining vacation to 5 days, no matter which value was posted to the account so far) as well as relative (e.g: Enter +10 as Remaining vacation - sets the remaining vacation to Remaining vacation old + 10 days = Remaining vacation new).

Correct account	Absolute correction	Relative correction

The account is changed to the value entered after entering a number and clicking the Save icon.

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