Time

General

Standard employees can book and use the menu items under Info, as well as Requests, Workflow Management and Options.

Management employees have, in addition to the options available to standard employees, the Management menu item for various reports concerning the company / the employees.

Admin employees have, in addition to the options available to standard employees, the Administration menu item for performing administrative tasks concerning the company / the employees.

Of course, one or more employees can also be assigned management and administration capabilities at the same time.

See also chapter "Permission concept"

Workflows are controlled by freely assigning the roles of supervisor and personnel to individual employees and / or groups.

The functions in detail:

• Booking

• Info

• Master data / accounts (overview of your own master data and account values (balance, vacation, sick days))
• Journal (overview of attendance / absences in the current and past months)
• Calendar (overview of absences such as vacation, sick leave, special leave, etc.)
• Group calendar (overview of absences such as vacation, sick leave, special leave, etc. for the entire group (department))
• Attendance list (overview of colleagues / employees in the company who are currently present / absent)

• Requests

• Sick note (for colleagues)
• The absence reason is automatically carried forward until the employee books in again
• Time correction
• Positive: Present, errand, doctor's visit, various absences, telework
• Negative: Present (e.g., subsequent booking of a lunch break)
• Cancel time correction
• Delete incorrect attendance times from the system (e.g., booking a break retroactively)
• Absence
• Time off in lieu, business trip, seminar, sick with continued pay
• Cancel absence
• Delete incorrect absence times from the system (e.g., rescheduling vacation)
• Special absence
• Paid special leave, spa treatment, care leave
• §20 AZG Exceptional cases
• Request for crediting unvalued working time
• Vacation

• Workflow Management

• Open tasks
• Open requests
• Archive

• Administration

• Organizational chart (structure of the company, moving persons / groups within the company)
• Persons (employee administration) (master data, group membership, role assignment, time models)
• Groups (managing departments) (organizational units, permission groups, role assignment, person assignment)
• Roles (assigning the roles of supervisor / personnel to persons / groups)
• Time management (monthly and daily view for correcting times) - only available to holders of the role "Personnel"!
• Absence client (entering absences over one or more days)

• Management

• Account report (balance, sick days, remaining vacation, vacation days taken, travel days, training days)
• Calendar overview (monthly / weekly overview of the calendars of all employees - absences, planned absences, etc.)
• Annual calendar (graphical presentation of the entire year with absences & planned absences)
• Statistics (report on sick days, vacation taken and attendance)

• User settings

• Change password
• Settings (email notification, deputy arrangement, language)

The instructions on these pages use screenshots for better visualization. However, since every Personalwolke system is individually tailored to the customer, these screenshots may differ slightly from your system in appearance and/or text.