Korrektur-Client

The booking and absence corrections are used to record time bookings or absences in hours, as well as to correct existing bookings.
The recording can be done in a monthly view or a daily view.

The following topics are also explained

• Monthly view
• Daily view
• Correcting an employee's balance

Important: The correction client is only available to users who have been assigned the role "Personnel"!

Contents of this chapter:

• Selecting the employee and the period
• Definition of the fields in the monthly view
• Editable data
• After the data has been corrected / entered

You can find information on the daily view in the next chapter.

Selecting the employee and the period

The desired employee can be selected by typing the name in the "Person" field (autocomplete):

Entering the name displays a list of employees with matching first/last names, from which the desired employee can be conveniently selected. As soon as the name entered is unique, their name including their group is entered in the field automatically, without any interaction with the mouse.

Alternatively, the desired employee can be selected by clicking the 3 horizontal dots:

Clicking the blue arrow keys lets you page through the available persons, years and months.

The monthly view displays the current month. If you want to edit a particular day, you can do so either via the edit icon in the "Action" column or by clicking the date in the date column - however, clicking the date switches to the daily view!

Definition of the fields in the monthly view

1 - to switch between monthly and daily view

2 - name of the employee whose journal is currently displayed, or the option to switch to another employee

3 - year of the current view

4 - month of the current view

5 - employee number of the employee whose journal is currently displayed

6 - refresh the view

7 - Edit person: switch to the master record of the currently displayed employee

8 - Recalculate: if, for example, a different daily schedule is assigned retroactively, a recalculation of the times may be necessary. This is triggered via this button

9 - Import bookings: allows time data from an external directory to be loaded by uploading a file

10 - Date column: clicking the date switches to the daily view

11 - WT - weekday

12 - K - comments on corrections made; the number next to the speech bubble shows the number of correction comments (see 29)

13 - error at start booking

14 - start of working time booking

15 - end of working time booking

16 - error at end booking

17 - absence reason

18 - HT = half day

19 - Action (Edit , Delete , Add )

20 - is a break deduction applied?

21 - is there permission for a time booking outside the frame?

22 - capping at the daily maximum working time (formerly 10 hours)

23 - capping at the weekly maximum working time (formerly 50 hours)

24 - target working time for this day according to the daily schedule valid for the employee

25 - working time actually performed on this day, or the time credited based on the respective absence reason

26 - accumulated total of the working time actually performed in the month in question since the beginning of the month

27 - flextime credit or deficit

28 - remaining vacation allowance on the respective day

29 - comments on time changes on the respective day

30 - The question mark appears when the recorded times require action or explanation

Editable data

Important: The data of the previous month can only be edited until the 15th of the current month!

The following data can be edited.

• enter or correct booked times
• select the absence reason from the dropdown list:
• (0) A = Present
• (1) U = Paid vacation
• (4) KR = Sick with continued pay
• (6) SE = Seminar
• (7) ZA = Time off in lieu
• (8) DR = Business trip
• (9) DG = Errand
• (11) AZ = Doctor
• (14) AM = Government office visit
• (20) TA = Telework
• HT - set the marker if the absence reason applies to only half a day
• Pa - break deduction - permission for break deduction (automatic)
• Ra - frame permission - permission for booking outside the frame
• 10 - stands for the capping at the respective daily maximum working time *) and can be activated
• 50 - stands for the capping at the respective weekly maximum working time *) and can be activated

* Previously, under Austrian labor law, 10 hours of daily maximum working time and 50 hours of weekly maximum working time were the limit. Since September 2018, limits of 12 and 60 hours apply.
In Personalwolke, the cappings have been adapted so that they apply to the maximum working time you recorded in the respective daily schedule, see Daily schedule/Step 4: "Credit" tab /4.3. Credit/4.3.5. Maximum working time

After the data has been corrected / entered

Clicking Save applies the entries; clicking Cancel discards the changes. Clicking the delete icon deletes an existing time entry.
Clicking the edit icon lets you edit an entry, and adds another entry for the day.

Daily view

Clicking on the date in the date column takes you to the daily view. Here you can also make changes to the day entries by clicking on the edit symbol , analogous to the month view. By clicking on the delete symbol an existing time entry is deleted, by clicking on the new symbol another entry for the day can be made.

All accounts with a symbol next to them can be edited. Both absolute and relative corrections can be made. More about this under the item Account corrections (absolute + relative)!

Authorizations for the selected day can also be assigned / withdrawn (set / remove the check mark for the corresponding authorization):

The following authorizations can be set in this view: Alle Konten, neben denen ein Symbol steht, können editiert werden. Hierbei können sowohl absolute als auch relative Korrekturen durchgeführt werden.

• Pause reduction - If the check mark is set, no automatic pause is deducted from the employee on the day in question.
• Example: Employee works from 08:00 to 16:00 without booking a lunch break. If the check mark is NOT set for break deduction, 30 minutes of lunch break are automatically deducted (since his working time is more than 6 hours) and his balance is credited with 7 hours 30 minutes. If you tick the box, the 30 minutes are not deducted and 8 hours are added to the balance.
• Frame authorization - In addition to frame authorization, i.e. also work performed outside the defined frame time is included in the balance.
• Example: Frame time from 8 to 20 o'clock. Employees arrive at 07:30. If the check mark is not set, the 30 minutes before 8 a.m. do not count as working time (that is, not in the balance) - if the check mark is set, however, the 30 minutes do count as working time (in the balance).
• 10h capping - Activate 10h capping for the day in question.
• Example: Employee A works from 8 to 19:30. A half hour lunch break is automatically deducted, i.e. the actual working time is 11 hours. If the 10h capping is activated, the considered day counts only with 10h in the balance - everything which goes beyond it is capped.
• 50h capping - Activate 50h capping for the week in question.
• Example: the 50h capping behaves like the 10h capping only that for the evaluation not only a single day but the entire working week is used.

The following accounts can be corrected in this view:

• Remaining vacation
  Example: Employee A should be entitled to 5 days more remaining vacation from the day in question. By clicking on the Edit symbol, entering +5 and clicking on Save, the changes are accepted and apply from the key date in question (in this case from 01.10.2013).
• GLZ balance 1:1 - this account is used to correct the flexitime balance (the balance is the sum of the accounts GLZ balance 1:1, 1:1.5, 1:7 and 1:2).
  Example: Mr. Rauhbein has a balance of 0:00 hours in the above example. If we now want to increase his balance to 20:00 hours, we would activate the account GLZ balance 1:1 by clicking on the Edit icon. Then enter +20:00 and click on the Save icon. This will correct the balance to 20:00 hours. The same procedure applies if we want to correct the balance downwards - in this case simply use a - (minus) before the number instead of the + (plus)!
• GLZ balance 1:1.5 - this account is used to correct the flexitime balance in case 50% overtime should not be paid out but should be booked to the balance (the balance is the sum of the GLZ balance accounts 1:1, 1:1.5, 1:7 and 1:2).
  Example: Mr. Rauhbein would like to have 10 of his 50% overtime hours credited to his balance. You correct the accounts as follows: -10 for account Üst 50% pfl (edit and save) and +15 (10 times 1.5) on account GLZ balance 1:1.5 (edit and save).
• GLZ balance 1:1.7 - this account is used to correct the flexitime balance (the balance is the sum of the GLZ balance 1:1, 1:1.5, 1:7 and 1:2 accounts).
  Example: Mr. Rauhbein would like to have 10 of his 70% overtime hours credited to his balance. You correct the accounts as follows: -10 for account Üst 70% pfl (edit and save) and +17 (10 times 1.7) on account GLZ balance 1:1.7 (edit and save).
• GLZ balance 1:2 - this account is used to correct the flexitime balance (the balance is the sum of the GLZ balance 1:1, 1:1.5, 1:7 and 1:2 accounts).
  Example: Mr. Rauhbein would like to have 10 of his 100% overtime hours credited to his balance. You correct the accounts as follows: -10 for account Üst 100% pfl (edit and save) and +20 (10 times 2) on account GLZ balance 1:2 (edit and save).
• Overtime (Üst xx%) - 25%, 50%, 65%, 70% and 100% overtime taxable (pfl) and tax-free (fr)
  Example: Mr. Rauhbein would like to be paid 10 of his 25% overtime. So you have to reduce the 25% overtime account by 10 hours: Edit / -10 / Save. The same principle applies to 50, 65, 70 and 100% overtime. A reposting to the balance is of course also possible - see the 4 points above.

Important: The changed account values and authorizations are valid as of the key date, that is, in the above example, a correction of the remaining leave or balance would have the key date 12.08.2013.

Change daytime programs

In addition to time entries and corrections, day programs can also be exchanged in the daily view. To do this, click on the edit icon next to the day program:

The available daily programs are different depending on the client. After selecting the desired day program, click on the Save icon to accept the new day program for the selected day. With a click on the cancel symbol the change is canceled, the original day program appears again.

Account corrections (absolute + relative)

As mentioned above, account corrections can also be made (in the day view).

Important: Account corrections can only be made in the daily view. They always apply as of the key date (the key date always corresponds to the day currently selected)!

The change can be both absolute (e.g: Input of 5 as remaining vacation - sets the remaining vacation to 5 days, no matter which value was posted to the account so far) as well as relative (e.g: Enter +10 as Remaining vacation - sets the remaining vacation to Remaining vacation old + 10 days = Remaining vacation new).

Correct account	Absolute correction	Relative correction

The account is changed to the value entered after entering a number and clicking the Save icon.