My Project Times

General Information

This menu item allows the user to search the recorded project times within a period the user defines, using various criteria.

The result of the project time query can also be exported as a PDF or Excel file or prepared for printing. The corresponding icons are located in the upper right corner.

Show individual bookings and expand the report

The result of the query can be expanded by clicking - that is, every individual booking in the corresponding period is displayed.

To illustrate the effect of the individual parameters more clearly, this action was performed in all screenshots. Here is the only exception:

(In this screenshot, the report was collapsed by clicking . Only a total for the year 2015 is now shown.)

The Search Form

From and To

With these parameters, the user sets the period to be queried. You can do this either by entering the dates directly (in the format dd.mm.yyyy) or by clicking the corresponding day in the calendar .

Structure

This means the path under which the respective project can be found - beginning with the client-specific prefix. However, since there is usually only one structure anyway, no change normally needs to be made here.

Project

You can select projects directly by entering (parts of) the name / short name or code. If the text entered cannot be matched clearly to one project, a list of all projects matching the entry is displayed.
Alternatively, clicking opens the list view of projects, which is explained in detail in the menu item Project Time Booking.

View Variant

In this dropdown element, you can decide whether the query result should be sorted chronologically or by project. The effect of this choice is shown under Evaluation Examples.

Select Billability

This parameter determines whether to filter by billability. All: all projects are displayed regardless of their billability. If you select Billable, the query evaluates only those projects that were defined as billable when they were created.

Show Project Hierarchy

This parameter is available only if the option Sort by booking element is selected under View Variant. If Show project hierarchy is then set to Yes, the query result clearly shows the difference between projects and subprojects.

Show Individual Bookings

If this parameter is set to Yes, the evaluation result lets you see all of your own bookings made for the respective projects / the selected project.

Alternative Report Title

The text entered here appears as the heading of the time report in the query instead of the default report title "My Project Times".

Output Format

If this field is left empty, the output appears on the screen. Alternatively, the result can also be displayed as a print-friendly version or saved as a PDF or Excel file.

Evaluation Examples

The following screenshots show the effects of some of the parameters described above.

View Variant

In the screenshot above, the View variant parameter was set to Sorted by booking element - this produces a breakdown by individual project. Each project time entry is displayed under the corresponding project. The entries are therefore displayed chronologically only within a project.

In the screenshot above, the View variant parameter was set to Sorted by date - this outputs all project time entries in chronological order, regardless of which project they concern.

Show Project Hierarchy

In the screenshot above, the parameter Show project hierarchy was set to Yes. As a result, subprojects (here: Workflow EDV) are shown indented in the expanded view. In the collapsed view, subprojects do not appear.

Show Individual Bookings: Yes

In the previous examples, the parameter Show individual bookings was set to Yes. As a result, all project time entries booked on that day are shown under each date.

Show Individual Bookings: No

In the screenshot above, the parameter Show individual bookings was set to No. Therefore, under the respective calendar weeks, only the project time totals for the days on which project times were entered are listed, but not the booking elements (individual bookings) themselves.

Alternative Report Title

In the screenshot above, the text framed in red in the screenshot was entered using the Alternative report title field. The text can be chosen freely and replaces the default title "My Project Times:", which appears at this spot in all other screenshots.