Employment Field Index

Valid from

Date field

Mandatory field, with calendar. Default: current date

Valid until

Date field

with calendar. Default: 01.01.3000

Priority

Dropdown

Mandatory field, with selection list. Choices are "Primary employment" and "Secondary employment"

Social security group

Dropdown

Mandatory field, with selection list. Choices are "Fully insured", "Marginal", "Apprentice", "Freelancer", "Marginal freelancer"

Employment code

Dropdown

Mandatory field, with selection list. Choices are "Worker", "Salaried employee", "Freelancer", "Contract for work", "Civil servant"

Entry date

Date field

Mandatory field, with calendar

Termination date

Date field

with calendar, for fixed-term or terminated employment relationships

Fictitious entry date

Date field

with calendar. To calculate creditable prior periods of service, enter a correspondingly earlier date.

End of probation

Date field

with calendar

Activity

Text field

to describe the type of activity

Function

Dropdown

with selection list. To record a function that involves liability. Choices are "Shareholder", "Managing director", "Supervisory board", "Executive board". If no function involving liability is performed, the field remains empty

Company

Text field

Recording of the employer by name

Legal form

Dropdown

with selection list. Choices are "GmbH", "AG", "Sole proprietorship", "GmbH & Co KG", "OHG". If none of the choices applies, the field remains empty.

Employment code

Dropdown

with selection list. Choices are "Worker", "Salaried employee", "Freelancer", "Contract for work", "Civil servant"

Time commitment

Text field

for entering the number of weekly hours

Comment

Text field

for additional information

Postal address / Street

Text field

to record the company address

Postal address / Address line 2

Text field

to record the company address

Postal address / Address line 3

Text field

to record the company address

Postal address / Postal code

Text field

to record the company address

Postal address / City

Text field

to record the company address

Postal address / Country

Dropdown

with selection list

Correspondence address

Checkbox

the company address of the secondary job can be used as an alternative mailing address to the private address

Valid from

Date field

Mandatory field, with calendar; the default is the current date

Valid until

Date field

Mandatory field, with calendar; the default is 01.01.3000

Expected date of birth

Date field

with calendar, for entering the expected date of birth (EDB)

Create/update employment entry for maternity protection

Checkbox

checking it automatically generates an entry under "Employment States" or updates an existing one

Authority notified

Date field

with calendar, for entering the date on which the labor inspectorate was informed

Work restrictions / from

Date field

with calendar, for entering the date from which any work restriction begins

Work restrictions / Description

Text field

for further information on this work restriction

Maternity protection / from

Date field

with calendar. For the date on which maternity protection begins, based on the expected date of birth.

Maternity protection / until (expected)

Date field

with calendar. For the date on which maternity protection ends, based on the expected date of birth

Maternity protection / actual date of birth

Date field

with calendar. For the actual date of birth. From this date, the postnatal maternity protection entitlement begins to run.

Maternity protection / Name of the child

Text field

for entering the name

Maternity protection / Premature birth - cesarean section - multiple birth

Checkbox

if one of these circumstances applies, the postnatal maternity protection entitlement is extended.

Maternity protection / until (actual)

Date field

with calendar, for the end of maternity protection based on the type of birth or the actual date of birth

Maternity protection / Deregistered

Date field

with calendar, for the deregistration from social insurance by the employer. During maternity protection, social insurance is provided via the ÖGK

Parental leave / Parental leave?

Checkbox

clicking it opens the input option for recording a parental leave

Parental leave / Create/update employment entry for maternity protection

Checkbox

checking it automatically generates an entry under "Employment States" or updates an existing one

Parental leave / Registration

Date field

with calendar, for recording the date on which social insurance was informed

Parental leave / from

Date field

with calendar, for the start date of the parental leave

Parental leave / until

Date field

with calendar, for the date on which the parental leave ends

Parental leave / End at the latest

Date field

with calendar, for the end of the statutory parental leave entitlement (in Austria, the day before the child's 2nd birthday)

Parental leave / Split?

Checkbox

clicking it opens the input option for recording the data for a split parental leave

Parental leave / Number of parts

Text field

for entering how many sections the parental leave is divided into

Parental leave / 2nd part from

Date field

with calendar, for entering the start of the 2nd part of the parental leave

Parental leave / 2nd part until

Date field

with calendar, for entering the end of the 2nd part of the parental leave

Parental leave / extended until

Date field

with calendar. If a parental leave beyond the statutory entitlement is agreed, its end can be entered here.

Parental leave / Expected return

Date field

with calendar, for entering the return date

Comment

Text field

for entering further information

Disability

Dropdown

with selection list. Choices are "Wheelchair", "Visually impaired", "Hearing impaired", "Speech impaired". If none of these applies, the type of disability can be recorded in the following "Comment" field

Percent

Text field

Mandatory field; the percentage in numbers is the basis for rights and entitlements

Authority

Text field

Entry of the authority that confirms the degree of disability (in Austria usually a decision of the Ministry of Social Affairs)

Legal number

Text field

Mandatory field for entering the legally required number of employees with a disability under the employment obligation, depending on the size of the total workforce

Date of recognition

Date field

with calendar, usually the date of the decision documenting the degree of disability

File number

Text field

for entering the file number of the confirming document

Comment

Text field

for further information, e.g. a more detailed description of the type of disability or the resulting requirements

Valid from

Date field

Mandatory field, with calendar, enables time limitation and historization; the default is the current date

Valid until

Date field

Mandatory field, with calendar, enables time limitation and historization; the default is 01.01.3000

Issuing authority

Text field

for entering the organization that issued the permit

Comment

Text field

for additional information

Target country

Dropdown

with selection list. Choices are "Austria" and "Germany"

Valid from

Date field

Mandatory field, with calendar, enables time limitation and historization; the default is the current date

Valid until

Date field

Mandatory field, with calendar, enables time limitation and historization; the default is 01.01.3000

Comment

Text field

Explanation of the circumstances

Date

Date field

with calendar, date on which the proceedings were initiated

Planned action

Text field

Recording of the measures taken

Reason

Text field

Justification of the measures

Works council informed on

Date field

with calendar

Supervisor

Dropdown

Mandatory field, to designate the supervisor, with employee list

Notification date

Date field

Mandatory field, with calendar, for entering the date on which the employee received the information. The default is the current date

Termination date

Date field

Mandatory field, with calendar, for the legally justified date of the end of service

Recording date

Date field

with calendar, the default is the current date

Reason

Dropdown

Mandatory field, with selection list. Choices are "Termination (by mutual agreement)", "Resignation by employee", "Dismissal by employer", "Retirement", "Death", "Summary dismissal", "Expiry of term", "Justified early resignation", "End of freelance contract", "Unjustified early resignation", "Educational leave", "Termination during probation by the employer", "Termination during probation by the employee", "Other reasons for the end of employment", "Termination due to illness", "End of apprenticeship"

Comment

Text field

for additional information

Last working day

Date field

with calendar, for the actual last day of work

Exit interview on

Date field

with calendar, for a possible interview date

Interview content

Text field

for additional information

Interview partner

Dropdown

with a selection list of the active employees

Equipment returned

Date field

with calendar

Comment on equipment

Text field

for additional information